Withdrawal Process

If you anticipate the need to withdraw from Humboldt State, we encourage you to discuss options with your academic advisor or with staff at the Office of the Registrar, SBS 133, 707-826-4101 or the Academic & Career Advising Center, GH 114, 707-826-5224.

Withdrawal Unit Limit

Undergraduate students may withdraw from no more than 18 semester-units during their academic career. [CSU EO 1037]

Official Withdrawal Procedures are required to cancel your registration or withdraw from all classes after enrolling for the academic term. Failure to follow the official withdrawal procedure by stated dates will result in:

  • an obligation to pay fees
  • the assignment of a “WU” (withdrawal unauthorized), which counts as an “F” for GPA purposes. in all courses, and
  • the need to apply for readmission before being permitted to enroll in another academic term.

Educational Leave
If you do not plan to return to HSU next semester, you can:

  • request an educational leave (leave of absence), or
  • reapply for admission to register for subsequent terms.

An approved leave of absence will ensure that you will retain your catalog rights and will allow you to register for subsequent terms without reapplying for admission.

Educational Leave Request - Undergraduate

 

See the Academic Calendar or Student Financial Services Deadlines for specific dates each semester.

First two weeks of classes.

Drop all classes enrolled in for the term through your Student Center. Your transcript will show the date of withdrawal. No coursework will appear on your academic record for that term.

Weeks 3-10 Non-Catastrophic (serious & compelling) OR Catastrophic Withdrawals ONLY

Withdrawal during the third to tenth weeks of instruction is not allowed, except in cases where the cause of withdrawal is due to a serious and compelling or catastrophic reason. Supporting documentation is required. (See allowable reasons and types of documentation. A $20 per course fee is charged (in addition to any administrative fees and/or tuition fees owed.)

Go to withdraw to start the process.

The date of withdrawal and grades of “W” will appear on your academic record for all coursework that term. Withdrawal from courses for serious and compelling reasons count toward the 18-unit limit. Withdrawal from courses for catastrophic reasons, such as an accident or serious illness do not count toward the 18-unit limit

Weeks 11 to 15 Catastrophic Withdrawals ONLY

Withdrawal during the last five weeks of instruction is not allowed, except in cases where the cause of withdrawal is due to catastrophic circumstances (supporting documentation is required) clearly beyond the student’s control AND the assignment of an incomplete grade is not practicable. Requests for course withdrawals during the final five weeks of the semester are seldom granted. A $20 per course fee is charged (in addition to any administrative fees and/or tuition fees owed.)

Withdrawal from courses for catastrophic reasons, such as an accident or serious illness do not count toward the 18-unit limit.

Learn more about withdrawing from courses.

Required Notification

Financial Aid

If you receive financial aid funds, consult with the Financial Aid Office prior to withdrawing from the university. If you withdraw from the university or cease attendance, a portion of the student financial assistance you received may be considered unearned and must be returned to the program. Financial aid recipients will be billed for any unearned financial aid and resulting unpaid university charges.

Housing

If you are living in on-campus housing, contact the Office of Housing & Residence Life at 707-826-3451 or housing@humboldt.edu concerning refunds.

Instructors

You must notify all course instructors of withdrawal. An instructor has the right to override a “W” grade with a grade of “F” or “NC.” For information regarding deadlines for partial refund upon withdrawal, consult the Academic Calendar and Student Financial Services. Graduate students (master’s degree-seeking) must also contact their graduate department coordinator regarding their withdrawal

Student Financial Services

Depending on the number of calendar days that you were enrolled and the total number of days in the semester you may receive a prorated refund, less administrative charges. See Student Financial Services Deadlines for information.

Reasons for catastrophic withdrawal and documentation

Psychological issues.
A letter is required from your health care clinician starting that your mental health issues require you to take a reduced workload or completely withdraw from the term

Inappropriate behavior of someone else in the class.
A letter is required from the Dean of Students confirming that you need to withdraw because of another student’s inappropriate behavior toward you in class

Severe illness or injury.
A letter is required from the treating medical provider stating that your health issues require you to take a reduced workload or completely withdraw from the term

Called to military service.
A letter is required from you or a family member stating that you were called to military service. See below for withdrawal options for students called to military service.

Death of a close family member.
A death certificate, newspaper obituary posting, or memorial service program is required.

Serious and compelling reasons for withdrawal and documentation

Loss of care of dependents.
A letter is required from: a childcare provider stating services for childcare is no longer available, or a health care provider stating that the level of care needed to care for a sick parent, child or sibling requires you to take a reduced workload or completely withdraw from the term.

Serious reversal of your financial situation.
A letter is required from: your parents that your financial support is being withdrawn, or your employer attesting to your loss of employment.

The following are not considered serious and compelling or catastrophic in nature:

  • deciding to change majors after the deadline to add/drop classes
  • not being aware of a deadline
  • anticipating you may earn a low or failing grade
  • taking too many units,
  • being too busy with other classes to do the work
  • work or extracurricular activities
  • not liking the class
  • not knowing how or when to drop

Withdrawal Procedures for Students Mobilized for Active Military Duty

If you are in the military reserves or the National Guard of the United States and are called to active duty after the beginning of a semester or summer session, you have two options to consider in determining your enrollment status with the university.

Normal withdrawal procedures should be followed whenever possible. However, if you are unable to complete the necessary paperwork by coming into the Office of the Registrar, SBS 133, or writing a letter of withdrawal, the university will accept notification from you or a family member. The Office of the Registrar will verify all notifications.

You may also contact Veterans Enrollment & Transition Services, 707-826-6272, with questions or for assistance with required paperwork. Withdrawals as a result of a verified call to active duty do not count towards the 18-unit withdrawal limit.

If you do not plan to return to HSU the next semester request a leave of absence. An approved leave of absence will ensure that you will retain your catalog rights and will allow you to register for subsequent terms without reapplying for admission.

Option 1 - Withdraw from all courses

You may choose to do a total withdrawal from all classes, and under a CSU policy, receive a full refund of tuition and fees. This option requires that you withdraw from every course and receive no grade for any course taken during the semester.

To process this total semester withdrawal, undergraduate students must contact the Office of the Registrar, SBS 133, 707-826-4101 or email at records@humboldt.edu to complete the necessary paperwork and to start the process for refunds; in addition graduate students should notify the Office of Academic Programs & Undergraduate/Graduate Studies, Siemens Hall 217A, 707-826-4192.

Option 2 - Take a grade of incomplete in courses

If a substantial part of the semester has been completed by the time you are called for active military duty, you may meet with each instructor to determine if the assignment of an incomplete grade is practicable. The conditions for completing coursework and receiving a final grade should be agreed to between the student and the instructor by completing an Incomplete Contract in Student Center. If the assignment of an incomplete grade is not practicable, then students should be offered the option of withdrawing from the course.

Disclosure of Student Information

We take your privacy seriously. Read more about the Family Educational Rights and Privacy Act (FERPA).

FERPA