Using Adobe Sign (Faculty & Staff)

Instructions for using Adobe Sign for student forms that require your approval.

 

Sign in to Adobe Sign

Sign in to Adobe Sign

Go to Adobe Sign Manage Agreements page.

Tip: If you are signed into a personal (non-HSU) Gmail account, you will need to either sign out of the account or open a new private/incognito browsing window before going to Adobe Sign.

If you are prompted to sign in, select the Continue with Google option.Adobe Sign Signin. Use Continue with Google option


You will either be: automatically logged into your Adobe Sign account via Single Sign On (if you are already logged into your computer with your HSU credentials), or redirected to the HSU Authentication page where you will need to enter your HSU username and password.

Sign or approve a document

Sign or approve a document

Once you have signed into Adobe Sign, go to Manage.

Select Waiting for You.

Select the agreement from the Waiting for You queue. Click the Sign (or Accept) button to review the form and decide if you will Sign or Accept, Decline or Delegate to someone else.

After signing, if you need someone else to view and/or track the document, see "share a document".

 Adobe Sign Waiting for you queue


Click on the signature field to add your signature.

Adobe Sign prompt to enter signature


 An "Agree to terms" banner will appear at the bottom. Click the "Click to Sign" button to finish signing the document.

 Adobe Sign Agreement Banner. I agree to the Terms and Consumer Disclosure of this document. Click to sign.

Check status

Check status

You can check the status of a form that is in progress.

Once you have signed in to Adobe Sign, go to Manage.

Click on In Progress.

You can view the number of steps that are complete from the In Progress queue, or

Click Open to view who still needs to sign/accept the form.

In Progress lists the status of documents and the number of steps complete.

For additional information, such as the time the agreement was signed, open Activity.

Number of recipients and date completed

Decline to sign

Decline to sign

The Decline to sign option can be used to deny a student's request, return a form for revision, or return a form that was routed to you in error. Forms routed in error may also be delegated to the correct individual.

Once you are signed into Adobe Sign, open Waiting for you.

Select the document from the Waiting for you queue.  Click on sign.

Adobe Sign Waiting for you queue

Open the Options menu, which is located in the left upper corner.

Select "Decline to sign".

Adobe Sign Options include Decline to sign or delegate to signing to another

Enter the reason for declining, as well as any instructions for the student.

Adobe Sign  "I will not sign this document" message box. Please enter the reason for declining.

The student will receive notice that their request was declined.

 

 

Delegate a document

Delegate a document

If the student entered your email in error, you can deline to sign or "Delegate".

Once you have signed in to Adobe Sign, open the Manage tab.

Select the form from the Waiting for you queue.

Click Sign.

Adobe Sign Waiting for you queue

Select "Delegate signing to another" from the Options menu, which is located in the upper left.

Enter the individual's HSU username email and your message.

Click Delegate.

Adobe Sign delegate this document message box

Share a document

Share a document

Use the share option if you want someone else to be able to view and/or track a document. 

Once you have signed into Adobe Sign, open the Manage page.

Select In Progress

Locate the document you want to share. Click Open.

In Progress lists the status of documents. Click Open for options.

Select Share in the right column under Actions.

Adobe Sign Actions

Enter the individual's HSU username and enter a message (optional).

Click Share.

Share Agreement window with email and optional message fields



Disclosure of Student Information

We take your privacy seriously. Read more about the Family Educational Rights and Privacy Act (FERPA).

FERPA